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Problem
Statement |
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The business process of shipping and receiving requires the actors in this process to share information regarding goods shipped and goods received. The Receiving Advice is developed to provide the receiver of the shipment the capability to inform the shipper of actual goods received, compared to what was adviced as being sent. Typical business uses of the receipt information can include – updating of inventory, identifying shipping discrepancies, and adjusting orders and related invoicing.
The Receiving Advice should have the capability to link to the information that makes up a Despatch Advice or Shipping Document, which provides detailed information about the con-tent of a shipment of goods from the Shipper to the Receiver. With the capability of this link comes the ability to compare exactly what was received to what was indicated as sent on the Despatch Advice or Shipping Document. The established link between receipt and despatch information enables the comparison and in turn allows the Receiving Advice to contain a range of comparison information, from general to specific
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Objective |
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The objective of the Receiving Advice is to satisfy the business need as stated in section 1.1 above as well as to provide a format that is flexible to serve the actors’ process goals based on trading partner agreements.
For example, the Receiving Advice can be used in correlation with the Despatch Advice or other shipment documentation to:
- Provide a simple acknowledgment that goods have been received
- Provide a detailed verification of actual goods received
- Provide notification of exceptions between shipment documentation (e.g. Despatch Advice and BOL) and actual receipts
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Audience |
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Retailers,
manufacturers, warehouses, material suppliers, carriers and any other
third party such as a logistic service or 3PL provider involved in the
despatch and receipt of goods.
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Business
Context
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Industry:
All
Geopolitical:
Global
Product:
All
Process:
Deliver
Official Constraints:
None
Roles:
Shipper, Ship From, Receiver, Ship To
System
Capabilities:
EAN.UCC System, EANCOM, XML
Official
Constraints: None
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Business
Transaction View
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When the
Receiver receives a shipment
of goods from the Shipper, the Receiver compares the received goods to
what was adviced as despatched on the despatch advice or shipping
documents, and creates and sends a Receiving Advice. The
Receiver
has the following options to choose from regarding what the Receiving
Advice may contain:
- full
–details- Includes qualitative
and/or quantitative details regarding everything received (all line
items) whether or not there were exceptions between what was received
and what was adviced as being sent.
- exceptions –
Includes only
qualitative and/or quantitative exceptions between what was re-ceived
and what was adviced as being sent.
- confirmation-
The acceptance of the
receipt of goods.
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Business
Transaction Use Case
Diagram |
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Not available
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Use Case
Description
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| Use
Case Name: |
Create and Send Receiving Advice |
| Use
Case Description: |
Describes a complete process
whereby a Receiver generates a Receiving Advice based on information
gained from received goods and physical or electronic documents from a
Shipper. |
| Actors
(Goal): |
Receiver
and Shipper |
| Performance
Goals: |
None
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| Preconditions: |
Master
data alignment of locations (GLNs) and products (GTINs). |
| Postconditions: |
Indication
of exceptions,
full-detailed comparison or confirmation between goods received and
goods adviced as despatched. |
| Scenario: |
Begins when
the Receiver receives a shipment of
goods accompanied or preceded by the Despatch Advice or Shipping
Documents
Continues
with...
Step
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Actor
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Activity Step
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1
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Receiver
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Sends Receiving Advice message to the Shipper
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2
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Shipper
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Receives Receiving Advice Message
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Ends
when the Receiver
compares the received goods (as well as qualitative properties) to what
was adviced as being sent on the despatch advice or shipping documents.
Receiving Advice will include full details OR exceptions OR a
confirmation of the received goods compared to what was adviced as
being despatched on the despatch advice or shipping documents.
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Alternative
Scenario:
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Related
Requirements:
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Related
Rules:
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Business
Transaction Activity Diagram(s) |
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Business Transaction Sequence
Diagram(s)
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